Terms & Conditions

Please read these Terms and Conditions ("Terms") carefully before using the StaffEase mobile application and website (collectively, the "Service") operated by StaffEase ("we", "us", or "our").

By downloading, installing, or using the App, you agree to be bound by these Terms. If you disagree with any part of these Terms, you must discontinue use of the Service immediately.

1. Eligibility

You must be at least 18 years of age and legally authorised to enter into binding contracts in your jurisdiction to use StaffEase. By using the App, you represent and warrant that you meet this requirement.

StaffEase is intended for use by business owners, managers, and HR professionals to manage their own employees. It is not intended for consumer use to manage personal finances or personal attendance.

2. License to Use

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable licence to install and use the StaffEase app on your personal device(s) solely for your internal business purposes.

This licence does not permit you to:

• Copy, modify, distribute, sell, or sublicence the App or any part of it.
• Reverse-engineer, decompile, or disassemble the App.
• Use the App to build a competing product or service.
• Remove or alter any proprietary notices or branding within the App.

3. Account Registration

You must create an account to use StaffEase. You agree to:

• Provide accurate, complete, and current information during registration.
• Keep your account credentials (email and password) confidential and secure.
• Notify us immediately at staffamanagement@gmail.com of any suspected unauthorised access to your account.
• Accept responsibility for all activities that occur under your account.

We reserve the right to terminate accounts that are found to have been created with false or misleading information.

4. Acceptable Use

You agree to use StaffEase only for lawful purposes and in accordance with these Terms. You must not:

• Enter false, fraudulent, or misleading employee or payroll data.
• Use the App in any way that violates applicable local, national, or international laws or regulations, including employment and data protection laws.
• Attempt to gain unauthorised access to other users' accounts or data.
• Use automated bots, scrapers, or other tools to extract data from the App.
• Upload malicious code, viruses, or any other harmful content.
• Harass, threaten, or harm any individual through the App.
• Use the App for any commercial purpose other than managing your own business's employees and payroll.

5. Your Data and Employee Data

You retain full ownership of all data you enter into StaffEase, including company information, employee records, attendance data, and payroll records ("Your Data").

You represent and warrant that:

• You have obtained all necessary consents from your employees to collect and process their personal data within the App, as required by applicable data protection laws.
• You are the data controller of your employees' information and are responsible for complying with applicable privacy laws (including DPDP Act in India, GDPR where applicable).
• You will not enter sensitive personal data beyond what is necessary for HR and payroll management.

We act as a data processor on your behalf. Please refer to our Privacy Policy for full details on how we handle your data.

6. Account Termination and Deletion

Upon account deletion:

• All your company data, employee records, attendance history, and payroll data are permanently and irrecoverably deleted from our servers.
• Your authentication credentials are removed from Firebase Authentication immediately.
• Residual copies in backup systems are purged within 30 days.

We may also suspend or terminate your account without notice if we determine, in our sole discretion, that you have violated these Terms, engaged in fraudulent activity, or if continued access poses a risk to other users or the Service.

Upon termination by us for cause, Your Data will be deleted in accordance with our data retention policy described in the Privacy Policy.

7. Intellectual Property

The StaffEase name, logo, app design, interface, code, and all related materials are the exclusive intellectual property of StaffEase and are protected by copyright, trademark, and other applicable laws.

Nothing in these Terms transfers any intellectual property rights to you. You may not use our trademarks, logos, or brand assets without our prior written consent.

8. Third-Party Services

The App integrates third-party services including Google Firebase, OneSignal, and Sentry. Your use of the App is also subject to the applicable terms of these third-party services. We are not responsible for the policies or practices of third-party providers.

9. Disclaimer of Warranties

StaffEase is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to:

• Warranties of merchantability, fitness for a particular purpose, or non-infringement.
• Guarantees that the App will be uninterrupted, error-free, or free from viruses or other harmful components.
• Accuracy or reliability of payroll calculations — you are responsible for verifying all payroll figures before making payments to employees.

We do not provide legal, accounting, or HR compliance advice. You are responsible for ensuring your use of the App complies with applicable employment and tax laws in your jurisdiction.

10. Limitation of Liability

To the fullest extent permitted by law, StaffEase and its officers, directors, employees, and agents shall not be liable for:

• Any indirect, incidental, special, consequential, or punitive damages.
• Loss of profits, data, business opportunities, or goodwill.
• Damages arising from payroll errors, employee disputes, or HR decisions made based on information in the App.
• Service interruptions, data loss due to technical failures, or security breaches beyond our reasonable control.

In no event shall our total liability to you exceed the amount you paid us (if any) in the twelve months preceding the claim.

11. Indemnification

You agree to defend, indemnify, and hold harmless StaffEase and its affiliates from and against any claims, damages, obligations, losses, liabilities, costs, or expenses arising from:

• Your use of the App in violation of these Terms.
• Your violation of any applicable law or third-party rights.
• Your employee data processing and any failure to obtain required consents.

12. Updates to the App and Terms

We may update the App periodically to add features, fix bugs, or improve security. Continued use of the App after updates constitutes acceptance of the updated App.

We reserve the right to modify these Terms at any time. We will notify you of material changes via the App or the email address associated with your account. Your continued use after notification constitutes acceptance of the revised Terms.

13. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of India, without regard to its conflict of law provisions.

Any disputes arising from or related to these Terms or the Service shall first be attempted to be resolved through good-faith negotiation. If unresolved, disputes shall be subject to the exclusive jurisdiction of the courts located in India.

14. Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. The invalid provision shall be replaced by a valid provision that most closely reflects the intent of the original.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and StaffEase regarding the Service and supersede all prior agreements or understandings.

16. Contact Us

If you have any questions about these Terms, please contact us:

• Email: staffamanagement@gmail.com